Pre-admission is required for all patients

To ensure your procedure runs smoothly and on schedule, all patients must complete the pre-admission process before arriving at the theatre. This allows our clinical and admin teams to prepare everything in advance, so you can walk in with confidence.

Getting Started

How to access our services

All procedures at Omuramba Day Theatre are planned in advance and arranged through your doctor. From referral to discharge, this is how it works.

  1. Referral from your doctor

    Your doctor or specialist assesses you and refers you for your procedure at Omuramba Day Theatre.

  2. Your doctor books with us

    Your referring doctor books your procedure date and theatre time directly with ODT.

  3. We confirm and guide you

    Our admissions team contacts you to confirm the date and guides you through pre-admission, your documents and medical aid authorisation.

  4. Your procedure day

    Arrive at your confirmed time. Our nursing team cares for you from admission through recovery, and you go home the same day.

Download Form

Pre-Admission Form

Download, complete and return this form, together with your required documents, at least 24 hours before your procedure. Email it to accounts@odt.com.na or reception@odt.com.na, or drop it off at reception.

Preview of the Omuramba Day Theatre patient pre-admission form

Pre-Admission Form

PDF · 110 KB · Required for all patients

View Download

Required documents

Please submit copies of the following with your completed form:

  • Copy of your IDIdentity document or passport
  • Medical aid cardYour current membership card
  • Pre-authorisationAuthorisation from your medical aid for the procedure

Private patients do not need the medical aid documents.

Patient Categories

Private patients & medical aid members

Whether you are paying privately or belong to a medical aid scheme, we have a clear process to guide you through admission.

Private Patients

Pay for your procedure directly. No medical aid authorisation required. Quotations are provided in advance so there are no surprises, and there is no limit on cash payments.

What you need

  • Completed pre-admission form
  • Copy of your ID or passport
  • Deposit or pre-payment as quoted
  • Responsible adult to escort you home

Medical Aid Patients

We are affiliated with all local medical aid providers, including PSEMAS. Please ensure your procedure is pre-authorised before your admission date.

What you need

  • Completed pre-admission form
  • Copy of your ID
  • Medical aid card
  • Pre-authorisation from your medical aid
  • Responsible adult to escort you home

Affiliated with all local medical aid providers, including

PSEMASNamibia Health Plan (NHP)Namibia Medical Care (NMC)Renaissance HealthNammedBankmed NamibiaPSEMASNamibia Health Plan (NHP)Namibia Medical Care (NMC)Renaissance HealthNammedBankmed Namibia

Frequently Asked

Admission: what you need to know

We require a valid authorisation number from your medical aid scheme before your procedure date. Procedures will not proceed without prior authorisation.

Please contact your medical aid at least 5 working days before your scheduled procedure to request authorisation. Your referring specialist can also assist with this process.

  • Provide your membership number and dependant code (if applicable)
  • The procedure code (ICD-10) will be supplied by your specialist
  • Forward your authorisation number to accounts@odt.com.na
  • Gap cover is recommended for specialist fees not covered by your plan

Our pre-admission process is straightforward:

  • Step 1: Download and complete the pre-admission form from this page.
  • Step 2: Email the completed form with your required documents to accounts@odt.com.na or reception@odt.com.na, at least 24 hours before your procedure.
  • Step 3: Our admin team will confirm receipt and contact you with your admission time.
  • Step 4: Arrive at the stated time. Your paperwork is already done.

You may also complete the form in person at the ODT reception desk during office hours: Monday to Friday, 07:00 – 17:00.

On the morning of your procedure:

  • Arrive at least 30 minutes before your scheduled time
  • Bring your ID/passport, medical aid card, and authorisation number
  • Follow the fasting instructions given by your specialist (typically nil by mouth from midnight)
  • Do not drive yourself. You will need a responsible adult to take you home
  • Leave jewellery, valuables, and nail polish at home
  • Bring comfortable, loose-fitting clothing to wear home

Our nursing staff will meet you at reception, review your pre-admission form, and guide you through the rest of the day.

Day-of Checklist

What to bring & remember

ID / Passport

Required for registration

Medical Aid Card

Plus authorisation number

Fasting

Nil by mouth from midnight

Escort Required

You cannot drive yourself home

Loose Clothing

Comfortable to wear home

No Jewellery

Leave valuables at home

Medication List

All current medications & doses

Arrive 30 Min Early

Allow time for check-in

Questions about your procedure?

Our team is ready to guide you through every step. Contact us directly or read our procedure-specific patient information leaflets.

Contact Our Team Patient Information